Landscaping companies juggle seasonal crews, multiple job sites, and weather-dependent schedules — all while trying to track customer communications, quotes, and service histories. That’s a tough job, and without the right software to stay organized, you may miss opportunities and lose revenue. You need a flexible CRM that matches your daily reality.

Learn more about why HubSpot's CRM platform has all the tools you need to grow better.

A CRM built for landscaping solves these pain points by keeping customer information, job details, and crew schedules in one place. You can organize leads, send appointment reminders, and track invoices fast. Then, you can spend more time doing what you love.

This guide shares five CRMs with features specific to the landscaping industry. You’ll see a detailed comparison table, feature breakdowns for each platform, and a how-to guide for choosing the right CRM. Plus, we’ll explore why HubSpot stands out as the top choice for landscaping companies looking to scale.

Let’s dive in.

Table of Contents

What is a CRM for landscaping?

For landscaping companies, CRM organizes all customer information in one place, automates appointment reminders and seasonal service offers, and ensures no leads fall through the cracks during busy periods. This streamlined approach helps landscaping businesses maintain year-round customer relationships, improve job scheduling efficiency, and grow without drowning in paperwork.

HubSpot supports these industry-specific needs with customizable pipelines that handle everything from initial estimates to seasonal service renewals, making it perfect for landscaping workflows.

Best CRMs for Landscaping at a Glance

CRM

Best For

Key Features

Pricing

Average G2 Rating

HubSpot

All-size companies seeking comprehensive growth tools with HubSpot’s proven ability to scale with landscaping businesses

Free CRM with unlimited contacts, AI-powered lead scoring, native email marketing integration

HubSpot’s CRM is always free and includes free tiers for all six Hubs. Paid plans for its core products start at $15/seat/month.

4.4/5

Arborgold

Tree service and landscape companies needing industry-specific features

Landscape design integration, equipment tracking

Starts at $129/month

4.3/5

LMN

Construction-focused landscaping with detailed budgeting

Budgeting tools, time tracking

Starts at $297/month

3.7/5

Aspire

Enterprise landscaping companies ($1M+ revenue)

Cost prediction tools, equipment management, custom reporting

Custom pricing

Not available

SingleOps

Small to mid-size green industry businesses

Route optimization, mobile work orders

Starts at $200/month

3/5

Best CRM Software for Landscaping Businesses

Choosing the right CRM can make or break your landscaping business efficiency. Here are the top five platforms that understand green industry workflows.

1. HubSpot

crms for landscaping businesses, hubspot

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Best for: Landscaping companies of all sizes looking for comprehensive growth tools with proven scalability

Key HubSpot Features

  • Lead management: HubSpot automatically captures leads from your website and social media, then nurtures them with targeted email sequences. This matters because landscaping is seasonal, and staying top-of-mind during slow months keeps your pipeline full year-round.
  • Pipeline customization: HubSpot lets you build custom deal stages that match your workflow, from “Estimate Requested” to “Job Complete” to “Annual Contract Renewal.” This keeps every team member aligned on where each project stands.
  • Marketing Automation: HubSpot automatically sends follow-up emails, appointment reminders, and seasonal service offers. For landscaping companies, this means no more manually tracking which customers need spring cleanup reminders or fall leaf removal scheduling.

HubSpot Pricing

  • HubSpot offers free CRM access permanently and no-cost versions of its six hubs (marketing, sales, service, content, operations, and commerce). Every hub provides four pricing tiers: free, Starter, Professional, and Enterprise.
  • Subscription costs begin at $15 per user monthly and scale up to $3,600 monthly for the Marketing Hub Enterprise package (which incorporates five essential user licenses). The Commerce Hub functions as a transaction processor available at no upfront cost but applies per-transaction charges.
  • HubSpot’s total investment varies based on your needs. Use this HubSpot pricing calculator to see your custom price.

2. Arborgold

crms for landscaping businesses, arborgold

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Best for: Tree service and landscape companies needing specialized green industry features

Key Arborgold Features

  • Integrated design tools: Arborgold includes comprehensive landscape design software that enables you to create visual proposals that capture client attention. This built-in design capability allows you to build professional presentations.
  • Equipment management: Comprehensively track maintenance schedules, repair costs, fuel consumption, and depreciation for your landscaping equipment from one centralized dashboard. This approach helps you budget for replacement costs.
  • Voice broadcasting: Deploy automated voice message campaigns to communicate with customers about appointment confirmations and changes. You can alert all affected customers about rain delays or urgent weather warnings.

Arborgold Pricing

Arborgold CRM pricing plans are as follows:

  • Starter: $129 per month
  • Professional $200 per month
  • Enterprise $499 per month

3. LMN (Landscape Management Network)

crms for landscaping businesses, lmn

Best for: Construction-focused landscaping businesses that need detailed budgeting and job estimates

Key LMN Features

  • Budgeting software: LMN’s budgeting system leverages cost data from completed landscaping projects to help you create accurate project estimates. That helps you stay within your budget.
  • Time tracking: LMN’s Crew tracking app allows field crews to accurately log work hours directly to specific jobs. Crew members can also clock in and out for different project phases.
  • Training platform: LMN includes Greenius, a professional development platform designed for green industry education. Greenius offers training modules tailored to landscaping operations.

LMN Pricing

LMN CRM pricing plans are as follows:

  • Starter, which includes one crew lead and five crew member licenses: $297 per month
  • Professional, which includes three crew lead and 15 crew member licenses: $598 per month
  • Enterprise plans, which start with 15 crew lead and 35 crew member licenses, vary by price. Book a demo to learn more.

4. Aspire

crms for landscaping businesses, aspire

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Best for: Large landscaping companies with over $1 million in annual revenue requiring enterprise-grade features

Key Aspire Features

  • Mobile cost tracking: Track labor, materials, and equipment costs from the field with Aspire’s mobile app. This immediate cost tracking helps you identify budget overruns before they become major problems.
  • Advanced reporting: Aspire provides detailed profitability reports by service type, location, and crew performance with customizable dashboards.
  • Equipment tracking: Monitor equipment location, usage, and maintenance schedules across job sites. This feature uses GPS technology to provide real-time fleet visibility.

Aspire Pricing

Custom enterprise pricing is based on company size and features. To get a quote, you need to book a demo.

5. SingleOps

crms for landscaping businesses, single ops

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Best for: Small to mid-size green industry businesses seeking an all-in-one solution

Key SingleOps Features

  • Route optimization: SingleOps plans efficient routes for your crews by analyzing job locations, crew schedules, and traffic patterns. Real-time adjustments account for delays, emergency service calls, or job completion changes.
  • Digital work orders: Crews can access job details, customer notes, and service instructions from mobile devices. They can also capture photos and update job status from the field.
  • Payment processing: You can accept credit card, debit card, and ACH payments through the mobile app, eliminating the need for separate payment terminals.

SingleOps Pricing

SingleOps pricing plans are as follows:

  • Essential: $200 per month
  • Plus: $350 per month
  • Premier: $500 per month

Benefits of CRM Software for Landscaping

Using CRM software specifically designed for landscaping addresses the unique pain points that keep you up at night. Here are the key benefits.

Streamlined Job Scheduling

Streamlined job scheduling eliminates the chaos of managing multiple crews across different job sites. Instead of juggling paper schedules and phone calls, landscaping CRMs centralize all appointments in one dashboard.

HubSpot’s calendar integration automatically syncs with popular scheduling tools, sending reminders to both crews and customers while preventing double-booking disasters.

Automated Customer Communication

Automated customer communication keeps clients informed without constant manual effort. When weather delays a job or crews finish early, automated notifications go out instantly.

You can also keep track of customers no matter the season. HubSpot’s email automation sends seasonal service reminders, maintenance tips, and follow-up surveys that keep customers engaged year-round.

Accurate Job Costing and Invoicing

Cost forecasting features prevent the profit-killing mistakes and make sure your estimates are accurate for projects. Landscaping CRMs track labor hours, material costs, and equipment usage in real-time, then generate invoices automatically. HubSpot’s reporting dashboard shows which services are most profitable, helping you price competitively while protecting margins.

Lead Management and Follow-Up

Lead management ensures no potential customer falls through the cracks during busy season. Landscaping work is often referral-based, but tracking these leads manually leads to missed opportunities. HubSpot captures leads from multiple sources — website forms, social media, referrals — and nurtures them with targeted email sequences until they’re ready to buy.

6 Important Features for a Landscaping CRM

When evaluating CRM software for your landscaping business, these features separate industry-specific solutions from generic business tools.

1. Mobile Access and Offline Capability

Your crews need access to customer information, job details, and update capabilities even in areas with poor cellular coverage. HubSpot’s mobile app works offline and syncs automatically when connectivity returns, ensuring field teams stay productive regardless of location.

2. Customizable Pipeline Management

Landscaping sales cycles vary dramatically between maintenance contracts and major installation projects. HubSpot allows unlimited pipeline customization, letting you track everything from quick lawn service quotes to multi-phase commercial projects with different stages and requirements.

3. Integrated Quoting and Estimation Tools

Accurate estimates win more jobs and protect profit margins. HubSpot’s document creation tools integrate with your CRM data to generate professional quotes that automatically populate customer information and service history.

4. Equipment and Crew Scheduling

Coordinating the right equipment and skilled crew members for each job prevents costly mistakes and delays. HubSpot’s task management features integrate with popular scheduling tools to optimize resource allocation across multiple job sites.

5. Automated Marketing and Follow-Up

Landscaping is a relationship business where seasonal timing matters. HubSpot’s marketing automation sends targeted campaigns for spring cleanup, fall leaf removal, and holiday lighting based on customer preferences and service history.

6. Financial Integration and Reporting

Understanding job profitability and cash flow is crucial for landscaping business success. HubSpot integrates seamlessly with QuickBooks, Xero, and other accounting platforms while providing built-in reporting dashboards that track key performance indicators.

How to Choose a CRM for Landscaping

Selecting the right CRM for your landscaping business requires evaluating your specific needs against available features. Follow these steps to make an informed decision.

Step 1: Assess your current business size and growth plans.

Determine how many customers you currently serve and your projected growth over the next two to three years. Small landscaping companies (under 500 customers) have different needs than enterprises managing thousands of properties.

Pro tip: HubSpot scales from startup landscaping companies to enterprise operations without platform changes.

Step 2: Identify your most critical pain points.

List the biggest operational challenges currently slowing down your business. Common issues include missed follow-ups, inaccurate job costing, poor crew coordination, or seasonal cash flow problems. You’ll want to make sure your CRM addresses your largest pain points.

Pro tip: HubSpot automates customer communication workflows that eliminate 90% of manual follow-up tasks.

Step 3: Evaluate integration requirements.

Your CRM must work seamlessly with existing tools like accounting software, scheduling apps, and payment processors. Switching platforms is expensive and disruptive. You’ll want to make sure the financial infrastructure you already have is compatible with your new CRM.

Pro tip: HubSpot integrates with over 1,000 business applications, including QuickBooks, Stripe, and popular field service tools.

Step 4: Consider mobile and field access needs.

Landscaping crews need real-time access to customer information, job details, and update capabilities while working off-site. Poor mobile functionality kills adoption rates.

Pro tip: HubSpot provides industry-leading mobile apps that work offline and sync automatically when connectivity returns.

Step 5: Choose a flexible platform — like HubSpot.

Your landscaping business will evolve, and your CRM needs to grow with you. Choose a platform that adapts to changing requirements, rather than forcing you into rigid workflows.  HubSpot makes this possible through its modular approach and extensive customization options. 

The platform’s adaptability shines in real-world applications. Commercial landscaping companies, KD Landscape, used HubSpot’s custom reporting dashboards to track performance across different service divisions, compare proposed versus actual sales, and analyze why deals were lost. This level of insight helped make data-driven decisions about pricing, crew allocation, and market expansion strategies.

Pro tip: HubSpot enhances data visibility for landscaping companies, enabling instant access to client information and performance forecasts that improve strategic decision-making.

Frequently Asked Questions

What is the best CRM for landscaping?

HubSpot offers the best combination of landscaping-specific features, scalability, and value. Its free CRM includes unlimited contacts and basic automation, while paid plans add advanced marketing tools and reporting. HubSpot’s pipeline customization handles everything from maintenance contracts to complex installation projects seamlessly.

What features should I look for in a CRM for landscaping?

Essential features include mobile access, customizable pipelines, automated communication, scheduling integration, and financial reporting. HubSpot provides all these features, plus marketing automation that helps landscaping businesses maintain customer relationships during off-seasons and grow through referrals.

Is HubSpot good for landscaping?

Yes, HubSpot excels for landscaping businesses. It combines powerful CRM functionality with marketing tools essential for seasonal businesses. HubSpot’s automation capabilities handle appointment reminders, seasonal service offers, and follow-up sequences that keep landscaping companies profitable year-round.

How much does a CRM for landscaping cost?

Landscaping CRM pricing ranges from free (HubSpot’s basic plan) to $500+ monthly for enterprise solutions. Most small to mid-size landscaping companies find good value in the $50-200 monthly range. HubSpot’s flexible pricing lets you start free and scale up as your business grows without switching platforms.

Can landscaping CRMs integrate with QuickBooks?

Most quality landscaping CRMs integrate with QuickBooks and other accounting software to streamline invoicing and financial reporting. HubSpot’s native QuickBooks integration automatically syncs customer data, invoices, and payment information to eliminate duplicate data entry.

Meet HubSpot, the Top CRM Choice for Landscaping Companies

HubSpot stands out as the premier CRM solution for landscaping businesses because it understands the unique challenges of seasonal service companies. The platform excels in three critical areas for green industry success:

  • Seasonal marketing automation: HubSpot automatically sends timely service reminders, seasonal maintenance tips, and renewal notices that keep customers engaged year-round.
  • Scalable pipeline management: Whether you‘re tracking quick lawn service quotes or multi-phase commercial installations, HubSpot’s customizable pipelines adapt to your workflow without forcing you to change how you do business.
  • Integrated growth tools: Beyond basic CRM functionality, HubSpot provides website building, social media management, and content creation tools that help landscaping companies attract new customers and build their brand authority online.

Real-world results prove HubSpot’s effectiveness for landscaping companies. HubSpot increases customer retention rates through automated follow-up sequences. Our CRM also reduces manual administrative tasks while improving customer communication quality.

Ready to see how HubSpot can work for your landscaping business? Get started with HubSpot today.